Converting High Funnel Leads (Rachel Pulliam)

🔍 Introduction

Today Most buyers begin their home search online. For real estate agents, mastering the art of converting high-funnel online leads—people who are just starting to explore the market—can be a game-changer. This guide shares actionable strategies to help Realtors turn online leads into loyal clients.

💡 Key Points

1️⃣ Respond Quickly—Speed Wins the Deal

Why it matters: According to NAR, 73% of buyers interview only one agent, which means responding first often seals the deal (NAR, 2022). An MIT/InsideSales.com study found that contacting a lead within five minutes increases conversion rates by up to 100x compared to waiting 30 minutes (Oldroyd, 2007).

Example: "A recent client told me, 'You’re the first person to call me, and I’m so grateful.' That quick response turned into a successful transaction."

2️⃣ Personalize Your Outreach

When reaching out, clarity and personalization matter:

Confirm their identity: "Hi is this [Name]?"
Introduce yourself: "I’m [Agent] with Bramlett Partners. You registered on our site while looking at homes in [Area]."
Address their needs specifically: "You're browsing homes in [Neighborhood]. How can I help you with your search?"

Example: "I always remind leads that they provided their information for a reason—because they were looking for help."

3️⃣ Understand Their Motivation

Identifying a lead’s “why” helps you tailor your approach:

"Why are you looking in [Area]?"
"Is proximity to schools or work important to you?"
"What’s your ideal timeline?"

Example: "Asking about their preferred neighborhood often opens up conversations about schools, jobs, and family plans—insight that’s crucial for providing value."

4️⃣ Set Up Expert Home Searches

Keep leads engaged by creating customized home searches:

Tailor listings to their preferences.
Engage through listing comments: "I noticed you favorited this home—would you like a private tour?"

Example: "Even when clients aren’t ready to buy, personalized listings keep them connected. Some leads who never returned my calls started conversations after favoriting properties I sent them."

5️⃣ Address Common Objections with Confidence

Objection: "I’m just browsing."

Response:

"That’s completely fine. Many of my clients start by browsing. I can help you narrow things down when you’re ready."

Example: "Validating their browsing behavior puts leads at ease and opens the door for future engagement."

6️⃣ Stay Consistent with Follow-Ups

Time blocking is essential for consistent outreach:

Rachel dedicates 1 hour daily, 4 days a week, to lead follow-up.
Leverage your Follow Up Boss to automate reminders and track interactions.

Example: "Persistence pays off. I’ve had successful transactions after 7–10 attempts to reach a lead—persistence paired with value builds trust."

✅ Best Practices for Converting High-Funnel Leads

Be Genuine: Authenticity builds trust.
Ask Excellent Questions: Let clients share their needs and motivations.
Provide Real Value: Tailor your services to solve specific problems.

🚫 Common Mistakes to Avoid

❌ Overwhelming leads with sales pitches.
❌ Ignoring "browsers" who might buy later.
❌ Failing to follow up consistently or track engagement.

🔚 Conclusion

Converting high-funnel leads isn’t about closing the fastest—it’s about building relationships, providing value, and staying top of mind. As Rachel shares from her own experience:

"One of my favorite transactions came from a lead who told me, 'Thank you for calling—I didn’t know where to start, and you were the first person who reached out.' That’s why consistent, personalized outreach matters."