Listing Coordination

READY TO ADD A LISTING? FOLLOW THESE STEPS!

Listing Coordination | $350

Our Listing Coordination Services are designed to help take the heavy lifting off of you prior to going on the market and while on the market. Our Listing Coordination Team takes care of the details required to successfully take a listing live so that you can focus on your client relationships. After your listing is live, our automated and weekly seller reports help your sellers stay abreast of market conditions so that you can focus on production negotiations.

Sign and Lockbox Coordination
Listing Coordination Team Introduction Email
Gather required listing documents and research pertinent information (includes 2 additional follow-up attempts by LC team)
- Seller’s Disclosure
- Lead-Based Paint Disclosure
- Septic System Disclosure
- ECAD Audit
- Survey & T-47, plus title approval
- Appraisal SqFt Verification
- “10 Things We Love About The Home”
- “List of Property Improvements”
- Utilities Provider/Cost Spreadsheet
- Gather information on the HOA and/or condo association, including:
  - Amenities information
  - HOA Dues information
  - Are FHA/VA Financing options available?
  - Communicate with preferred lenders on potential financing issues for any condo.
Email Helpful Seller Reminders
- Maintain a healthy yard
- Keep utilities on for duration of listing (included with above Utilities doc)
- Notification when the photoshoot is scheduled
Confirm the Showing Instructions w/ Sellers
Confirm if the Property is in Flood Plain
Verify Basic Property Info to Avoid/Correct Discrepancies
- VA compares the below facts as found on the previous MLS listing, tax records and/or appraisal as applicable:
  - Subdivision
  - # of bedrooms
  - # of full and half baths
  - Square footage
Input Required Information and Documents into RealScale
Create Marketing Assets
- Gather and confirm essential information on the property including bed/bath/sq.ft./stories/list price.
- Communicate, and revise the property description for the MLS, and showcase
- Schedule photos and send pics to owners for review.
- Communicate, and revise the Property Showcase, and flyer plate
- Purchase and forward the property showcase domain
- Encourage seller to share the Property Showcase on Nextdoor and Facebook
Implement Facebook Marketing
- Posts for Coming Soon, and Posts and Ads for Just Listed, Under Contract, and Sold
- Marketing is agent branded from the company page and directed to the property showcase/website.
Prepare MLS Listing
- Input complete listing including photos
- Upload MLS docs
- Submit to listing agent for review prior to listing date
- Schedule to take listing live on listing date
Audit Listing Syndication to Ensure Accuracy on Zillow, Trulia, Realtor.com & Redfin
Set up ShowingTime’s Automatic Showing Notification and Feedback Emails for Listing Agent & Seller
Send Weekly Seller Reports Throughout Entire Listing Process
- Consolidated showing reports
- Comparable market activity
- Google Analytics of property showcase website traffic
Confirm & Monitor Major Milestones for the entire project timeline:
- Target List Date
- Photography Date
- Inventory (Keys / Sign / Lockbox) Date
Property Tour Scheduling Assistance Upon Request
- Remind Listing Agent to consider a property tour at the 2 week mark
- Assist Listing Agent in scheduling property tour(s) if requested
Price reductions procedure (if needed)
- Update price in MLS, ShowingSuite & Property Showcase
- Confirm updates in syndicated listings in next 24 hours
Listing withdrawal procedure (if needed)
- Update Showcase status to ‘Coming Soon’ if relisting or move to trash is not relisting
- Expire listing in ShowingSuite
- Assist with Destaging if needed
- Withdraw from MLS
- Retrieval of inventory
Throughout each listing stage, update listing status on MLS, Showcase, & RealScale