Confirm AMAs and Classes with Host

Each month, we hold an AMA (on a Monday) and a Bramlett class (on a Thursday) with one of our preferred vendors.

One week prior to each event, you'll want to email the host to confirm they are still able to host the event.

AMAs

At the start of each month, check the following month for any scheduled AMAs. These will almost always fall on a Monday and are usually hosted by Eric, Max Leaman, or Randy Barfield. This also includes our FUB AMA with Ashley Lowe that we host quarterly (ashley@followupboss.com)
Schedule send a confirmation email to the host and include lexie@bramlettre.com in BCC. Use the below template. You'll want to schedule this for exactly one week prior.

SUBJECT: Confirming Bramlett AMA on (DATE)

Hi (HOST FIRST NAME),

I hope you're doing well! I'm an assistant with Bramlett and am reaching out to confirm your upcoming AMA (Ask Me Anything) with us on (DATE). This will take place on Google Meet from 10:00am to 11:00am.

You should have received a calendar invite, but just in case, here is the Google Meet link:

(INSERT GOOGLE MEET LINK)

Are you still able to host this event? After you confirm, I will share access to a Google Form where agents will be asked to submit questions for you ahead of time.

Thanks so much!

If host responds that they are not able to host, please loop in lexie@bramlettre.com for assistance.
If host confirms, make a copy of this Google Form
- Click the three dots in the right hand corner, then click "make a copy"

Rename Google Form title to include the host's name
Edit host's name in form description
Share access with the host by clicking "add collaborators", type in their email address, click "done" and leave "notify" checked on
In the original email thread, send another email to the host using the below template

Proceed with scheduling reminder emails as usual.

Hi (HOST FIRST NAME),

I just created a Google Form and shared it with you. We'll distribute this to our agents to submit questions prior to the AMA. We recommend previewing this ahead of the meeting to see if any questions have been submitted.

In the event there aren't any questions submitted, we will still hold the AMA. Oftentimes, our host will come with a few FAQs related to their field. This typically helps get the conversation flowing. :)

Classes

At the start of each month, check the following month for any scheduled Bramlett Classes. These will almost always fall on a Thursday.
Schedule send a confirmation email to the host and include lexie@bramlettre.com in BCC. Use the below template. You'll want to schedule this for exactly one week prior.

SUBJECT: Confirming Bramlett Class on (DATE)

Hi (HOST FIRST NAME),

I hope you're doing well! I'm an assistant with Bramlett and am reaching out to confirm your upcoming (CLASS TITLE) with us on (DATE). This will take place on Google Meet from 10:00am to 11:00am.

You should have received a calendar invite, but just in case, here is the Google Meet link:

(INSERT GOOGLE MEET LINK)

Are you still able to host this event?

Thanks so much!

If host responds that they are not able to host, please loop in lexie@bramlettre.com for assistance.
If they confirm, proceed with scheduling reminder emails as usual.