Bramlett Social Lunch Mixer
We coordinate monthly Social Lunch Mixers for the brokerage. The goal of the Social Lunch Mixer is to get our agents together to better get to know each other. Local staff members should also attend.
Agents sign up via a Google Form that is sent the Friday prior to the mixer. After we have the list of agents, we'll create different groups. Each group will go to a different restaurant (and the restaurant won't always be relative to where the agent lives). The goal is to group agents who don't know each other well, which we can't achieve if we make groups based on location.
Step 1 - Schedule all Lunches
- When planning the calendar for the upcoming year, schedule all social lunches on the BramRes office calendar.
- They are always on Wednesday at 11:45am to 12:45pm. These often fall on the third Wednesday of the month, but just be conscious of other office events and don't overload a week.
- Don't schedule a Social Lunch Mixer in December. (Several people backed out of the December 2023 Social Lunch Mixer due to the holidays.)
Step 2 - Modify and Manage the Google Form for Each Lunch
- Continue to use the same Google Form (here)
- After the current month's Social Mixer Lunch is completed, modify the form in preparation for the next one.
Step 3 - Send Sign Up Email
- Send the sign up email the Friday before the scheduled lunch.
- Send at 9:00am (can schedule send if easier)
- They must sign up by EOD Sunday
- Use the email template below.
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(Date) Social Lunch Mixer Sign Up
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Hey guys!
Our (MONTH) Social Lunch Mixer is this coming Wednesday, (DATE) from 11:45am to 12:45pm. It’s on the calendar here:
https://bramlettresidential.com/company-guide/calendar/
If you’d like to attend, please sign up using the form linked here (HYPERLINK TO FORM), which is also linked in the calendar invite.
The deadline to sign up is this Sunday night. Please note, even if you RSVP “yes” on the calendar invite, the form still needs to be filled out.
You'll receive an email on Monday afternoon with more details on your assigned group and restaurant. As a reminder, the lunch spot you’re assigned won’t always be relative to where you live. The goal of these mixers is to meet with different people, and we can’t achieve that if we create groups solely based on home location. However, all lunch spots will have an Austin address and have parking.
Prior to signing up, please double check your calendar for any conflicting events. If you sign up, we ask that you make every effort to attend and only cancel if something truly unavoidable gets in the way. We want to keep these fun, and it causes a surprising amount of turmoil when lots of people cancel. :)
If you have any questions, feedback, etc. please reach out. Thank you!
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Step 4 - Check the Spreadsheet & Create Tables
- You can check the responses easily in this spreadsheet: https://docs.google.com/spreadsheets/d/1PUelPBMsIACNzsISgkfmvrEijVuG0Vg-DFWABnyaSvU/edit?resourcekey#gid=1356939450
- Put together groups of 6-8 if possible. Groups of 5 or less are risky because if 1 or 2 agents cancel, the lunch group falls apart.
- The goal is to put agents together who don't know each other that well. One simple rule would be "No Bramlett staff can be at a table together." Another good rule would be "No agents on the same team should sit together." It's good to put newer agents with more veteran agents.
- Select a restaurant for each group. Some easy favorites are: Jack Allen's Kitchen, Flower Child, Culinary Dropout, Pinthouse Pizza, District Kitchen and Cocktails.
- Email each group one of the below templates.
If you are not in the social lunch group, use this template.
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(DATE) Social Lunch Mixer
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Hey guys!
I'm including everyone here for your Social Lunch Mixer. You all will meet at (INSERT RESTAURANT) on (DATE) at 11:45am. There is a reservation under my name.
***Make a reservation if you can. Some restaurants don't take reservations, such as Flower Child, but are able to accommodate a group by walk-in.***
The address is:
(INSERT ADDRESS)
If you aren't able to make it, please be sure to "reply all" in this thread to let everyone know.
Please note, I'm attending a lunch as well, so I will not be able to manage communications or restructuring of the group in the event of last minute cancellations.
Have a great time!
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If you are in the social lunch group, use this template.
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(DATE) Social Lunch Mixer
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Hey guys!
I'm including everyone here for your Social Lunch Mixer. I am also in your group. :)
We will will meet at (INSERT RESTAURANT) on (DATE) at 11:45am. There is a reservation under my name.
The address is:
(INSERT ADDRESS)
If you aren't able to make it, please be sure to "reply all" in this thread to let everyone know. Looking forward to seeing you all!
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Links to Everything
- Google Form - https://docs.google.com/forms/d/1F_rCAjNT0OWthYC3QPT8kE-YWS7cR76z7y1ioTAG8qc/edit
- Google Sheet where groups are listed - https://docs.google.com/spreadsheets/d/1_AAgoY8vaT7m_f_Yd1ihzdDhvDTD3QVY-2EkXCZV1j8/edit#gid=1702438381
- Agent addresses - https://docs.google.com/spreadsheets/d/1ac7SneC6hdJBaQMJqWnqBxzn3yXnQmCgU7xy-ju3RGo/edit#gid=0